Cat Taylor's Mewsings

Balancing left and right brain madness…

Category Archives: QuickBooks

A father-son duo with a more clever idea to protect networks from hackers

A father-son duo came from out of nowhere with a more clever idea to protect networks from hackers—and now have a $1.75 billion startup with $160 million in the bank.


http://www.forbes.com/fdc/welcome_mjx.shtml

Thinking of opening a new business? Here’s a helpful article from Intuit on avoiding legal issues.

“The last thing a new business owner wants to deal with is legal problems. If you’re planning to open a business, here are five things you can do to prevent troublesome legal issues from popping up.”

http://quickbooks.intuit.com/r/compliance-licensing/5-ways-to-prevent-legal-problems-when-opening-a-business

Cloud Accounting News EP4 – Bitcoin and Payments” from the The Sleeter Group

An interesting video on “Cloud Accounting News EP4 – Bitcoin and Payments” from the The Sleeter Group.

A Surprisingly Helpful Way to Get a Google Listing (Free)

I discovered something interesting last night. About a month ago I was Googling “Cat Taylor Bookkeeping” and found that there was an existing generic listing, with odd information. I claimed it, combined it with a Google+ page and now, if you Google “QuickBooks San Francisco” I’m the sixth listing and the first ProAdvisor – all for free!
https://support.google.com/business/answer/4566606?hl=en

Considering FreshBooks but don’t want to give up QuickBooks?

Check out this post from Charlie Russell on “QuickBooks and Beyond”

Integrating FreshBooks with QuickBooks
March 3, 2014 | By 

FreshBooks is a very popular online program for small business billing, and the company recently announced a feature that will post information from FreshBooks into QuickBooks Desktop. Let’s take a look at how this new feature works and mention some alternatives you might want to consider.

Special Free Event: Affordable Care Act Informational Meeting

Special Free Event: Affordable Care Act Informational Meeting

Friday September 27th, 7:30-9:30 at the Berkeley Fellowship of Unitarian Universalists.

Health insurance as we know it will be changing on October 1st, you need to know how this will affect you and your family so you can review your health care choices.
Find out if you qualify for a tax credit or a subsidy on the new health care exchange.
Find out what the exchange is and what type of plans it offers.

You may be able to save money on premiums; you may be able to get better coverage regardless of preexisting conditions, but you have to understand your options.
Open enrollment starts October 1st 2013 and ENDS on March 31st 2014. This is your chance to learn what you need to know and do in 2014.

Space is limited so please get your tickets soon through the Eventbrite link on my website at http://cattaylor.com/

Wendy McLaughlin has been an insurance agent since 1987. She has three designations from the American College, the CLU (Chartered Life Underwriter), ChFC (Chartered Financial Consultant) and CASL (Chartered Advisor for Senior Living).

This event is sponsored by Cat Taylor Bookkeeping and the Berkeley Fellowship of Unitarian Universalists.

The Ethics of Free Webinars

“Wow, this webinar looks really helpful and it’s free!”

ImageWell yes, you don’t have to actually shell out any money for it, but these days nothing is really free. Be aware that along with the information will come the sales pitch, follow-up emails and oddly timed phone calls, especially if you’re on the West Coast and the company is on the East.
So sure, sign up and learn stuff, but don’t give them any more information than necessary, you can always follow up with them later. They will make sure you have their contact information.

Splash ID Safe (Password Manager) Don’t Upgrade to 7! (Yet)

SplashID Safe

I love this software which resides on both desktop and mobile devices and keeps track of many and sundry passwords, logins, etc. I spent 1.5 hours last evening on the phone with a client who lost all her data because of their current upgrade process. She was able to get it back only by restoring her whole iPhone, we never did file her original data on her Mac, even in her Time Machine backups, such was the efficiency of the syncing.

This all happens because their upgrade process makes it look like you have to pay for the upgrade (you don’t) and you might as well use the new, nifty cloud sync, so all your devices are updated at the same time. Unless you’re very careful, all your data is then synced to a new, empty file. The interwebs are currently full of posts from irate users who have had this happen.

If you want to go ahead and upgrade make sure you have multiple backups and have copied them out of the regular data folder. On the desktop version you can find the locations of your main file and backup file from within your settings. On your devices, you can email yourself a backup file from within the app by  going to settings, then “share records”. Chose select-all, then “send” and “email as a vID file”.

QuickBooks for Mac linkRecNum Error, or Always Save Multiple Dated Backups

Thanks to Brian WIkins for the photo: http://www.vivaboo.com/see-i-told-you-i-could-catch-a-mouse/

Late last Friday evening I was trying to fix an inventory issue in a client file – QuickBooks for Mac 2012. I wanted to have two versions of the file open, so opened a previously saved copy on my PC as well. To be safe, I ran both P&L and Balance Sheet reports for 12/31/12 and while the P&L was the same, the balance sheet was not. Red flags went up and I verified the data in my version of the QB file on my MacBook. It didn’t pass and the “Rebuild Data” function got stuck and wouldn’t complete. I restored the file  and tried again with the same result. I went to look at the log file, and the error message read:

Verify Link 38111: Date error
!Link Error Code:00800(HEX), DEP-PMT, linkRecNum = 38111, sibling = 38112, key (m1) = 38085, tOne = 38086, mTwo = 38092, tTwo = 38094
Verify Link 38112: Date error
!Link Error Code:00800(HEX), DEP-PMT, linkRecNum = 38112, sibling = 38111, key (m1) = 38092, tOne = 38094, mTwo = 38085, tTwo = 38086
Verify Completed

I searched online for a way to find the linkRecNum in the actual QuickBooks file, but the only response seemed to be that this was a real problem and that the QuickBooks file would have to sent in to Intuit for repair. Since this can be time-consuming and expensive, I didn’t like this answer.

In an effort to figure out when this happened, I restored from previous dated backups and found that the error was not present in one of the previous backups. My only other clue was that the item in question was a date error and had to do with payment and deposit. It suddenly dawned on me that it might be a payment and deposit that I found had been entered incorrectly as 12/29/13 and I had corrected. I went back and removed the payment from the deposit, adding a deposit unknown item for the same amount (so as not to change the reconciled bank balance), and deleted the payment. I then re-entered the payment, added it back into the deposit (replacing the deposit unknown) and saved. I then verified the data and held my breath. It passed! No need to send the file to Intuit!

The moral of the story is, although the Windows versions of QuickBooks and QuickBooks for Mac 2013 automatically date backups, previous Mac versions do not. Always date and keep multiple backups for the last few months in case something similar happens to you!